Scout Report Subscriptions Easier With New Update

We have just released a new update to the Report Subscriptions feature in our Scout tracking module.  The Report Subscriptions feature automatically sends reports based on a schedule you select.  We have modified this feature to allow you to easily pick the e-mail addresses of leaders and parents you have in the system.  This will save you time and also allow you to be more accurate.

Automate the delivery of reports to parents and leaders.
Automate the delivery of reports to parents and leaders.

We also fixed a problem where our report delivery system was having troubles sending some reports. We completely redesigned our report engine and now you will see that each report is delivered on the schedule you select. We are sending out thousands of reports to our users each week. If you aren’t taking advantage of this feature, you should start today.  To start using this feature, do the following:

  1. Login to
  2. Click on Scout Tracking
  3. Click on Report Subscriptions
  4. Click Create to start a new subscription

Tip: Double check and make sure that you have the correct e-mail address for each parent and leader.  Many reports do not get delivered because the e-mail address was entered into the system incorrectly.

Feedback: We know that many of you use this feature.  We would like to get your feedback on how the report subscriptions feature has helped you in your efforts to track the progress in your unit.  Also, do you find that the parents would prefer a report e-mailed to them, or do they prefer to login and view the progress at any time?

Automatic Report Problem

Many of you have commented that reports didn’t get delivered this morning.  We have looked into this problem and found the root cause.  Our server is getting too overloaded.  This week we will be upgrading to a new dedicated server with a well established hosting provider.  This new server will give us room to grow and handle the load as we continue to grow.

The good news is that we are growing at a very rapid rate.  We appreciate everyone that uses the site.  Please know that we are committed to supporting and enhancing the site.  Please look for a lot of changes coming over the next few weeks.

Many of you have asked how you can help.  The best way to help is to continue to use the site, refer others to the site, and provide ideas on ways to enhance and make the site easier to use.

Thanks for your support and your patience!

Roles and Permissions

One of our goals here at is to make tracking easy.  In an effort to make things easier, we have modified how permissions are assigned.  For our Scout tracking module, you have 4 options for permissions when you are creating an adult account.  These options include:

  • Scout Leader – full access to make changes and create accounts
  • Scout Leader Read Only – can view information, but can’t make changes
  • Scout Parent – full access to make changes to son(s) record
  • Scout Parent Read Only – can view son(s) information, but can’t make changes

The same permissions are available for our Duty to God tracking module.

A new change is that an account can only be a member of one role at a time.  Before, we allowed an account to be a member of a leader role and a parent role.  This was causing a lot of confusion so we decided to simplify.  We have also updated the pages that list all leaders and parents and made it easier to work with.  You will now see a complete list of all leaders and parents.  If a leader or parent doesn’t have a role, they will show up red in the list.  Please note that a leader will not be able to access anything if they do not belong to a role.

We are interested in your feedback on these changes.  Let us know if you think it makes it easier to create and manage leader and parent accounts.